Frequently Asked Questions

How do I get started?

  1. Contact APRU | Through our initial conversation with the client, we determine a timeline. The communications plan will drive all the other timeline elements.

  2. Gather Data | We work with you to load current contractor and vendor data into the system to create a baseline for the program launch. The process and internal requirements are a defining component in this step.

  3. Communicate and Train | A clear and well-defined communication plan is put into action to internal managers, contractors, and vendors, with the option to attend either live or web-based training.

  4. "Go Live" | The initial goal is to implement a non-intrusive program to provide visibility and standard processes. It is not complicated, even in the most complex environments.

  5. On-going Program Improvement | After the initial period, best practices and program efficiencies rule the day. Because it is nearly impossible to both normalize and fine-tune a program simultaneously, after launch we continuously look for areas to elevate and enhance.

  6. The Results | From start to finish, this process takes less than 60 days. Let us show you how. Connect with us today!


Is my company large enough for VMS?

APRU's design makes it cost-effective for any size company. In addition to no minimum requirements, there are no implementation or training fees. We can have you up and running within a couple of days. You will see savings from vendors immediately.


Can I manage the program myself?

Yes – Although most of our clients utilize our Managed Services Program, APRU can be managed by you. The fundamental decision to manage the program internally is if the client has existing staff in place. Our program lowers your costs, even when you include personnel to manage the program.


Do I need to purchase any additional equipment to participate in the program?

No – APRU is a web-based application that only requires an internet browser for access. No software or any other system requirements are necessary.

Can I keep my vendors?

Yes – Most of our clients have valued relationships with vendors who understand their business and provide great candidates. During the implementation process, we analyze your vendor pool to identify any gaps you may have and suggest options for improvements. Your vendors will continue to be reviewed in areas including responsiveness, competitiveness, quality, and performance. APRU gathers a variety of metrics used in this review, which allows you to adjust your suppliers to meet your specific needs.


How much does this cost?

In a client-run program, the cost of utilizing the APRU tool will be dependent on the agreement and can be fixed or variable.   

Are there any other fees?

There are no additional fees for a typical implementation. Webinars and webcasts are routinely available at no additional cost to our clients. On-site training and system enhancements may be subject to additional fees.

If the vendors include the fee in the bill rate, doesn't my bill rate go up?

No – The market rate normalization and vendor competitiveness always result in overall lower rates by controlling costs. Our clients have seen a savings of 12% – 15% in reduction from their bottom line.


What kind of savings can I expect?

Clients without a formal management program will see an immediate savings of 12% – 15%. This savings is based on actual client experiences. The most significant savings is in the area of "Maverick" spend, which is defined as spending above current market rates. For example, if the market rate for a specific skill set is $65 per hour, then all engagements of that skillset should be paid $65 per hour. Without immediate visibility into the market rates, it is a certainty that you are paying higher rates. APRU's key strength is visibility into all aspects of your contingent labor spend. Whether you manage the program or you take advantage of our Managed Services Program, you will immediately realize control, visibility, and savings.


What kinds of job types are secured through your system?

With the flexibility of the system and the ease of implementation and configuration, APRU supports all sizes of companies, types of jobs, and geographically disbursed corporations. Clients can also configure their supplier base to focus on specific job classifications and geographies to maximize participation. This flexibility makes APRU economical for any type of requirements.


How do you manage multiple locations?

APRU controls and engages vendors by the skill sets they supply and the geographies they cover. This means that hiring managers at every location can have their own set of suppliers.


In contrast, each site will have vendors who specialize in that location's criteria, the client benefits, and the rate stabilization program. Across the board, this increases productivity, reduces spending, and minimizes risk.


Do you accommodate "fixed bid" projects?

Yes – Fixed bid or project-based engagements are controlled by milestones rather than time. In this case, the client pays the vendor based on the completion of a segment of a project or a unit of time.

In all cases, the payment is independent of the number of hours worked or the number of resources required to complete the milestone.


How do you help me minimize risk?

Corporate risk can be categorized in several areas, and all present a significant impact on a corporation's viability.

A few examples are:

  • Contractor Classification | Contractors will attempt to classify themselves as a corporation. Without proper state and federal documentation, misclassification will result in client fines and penalties.

  • Certifications | Minority, disabled, and/or veteran-owned suppliers are annually certified and centralized in APRU.

  • Co-employment | Controlling and maintaining a proper client/contractor relationship is key to minimizing co-employment risks.

  • Non-employment Agreements | These specific agreements define the client/contractor relationship and are stored in APRU.

  • Length of Stay | One key element that defines co-employment is the length of stay, which is controlled and reported through APRU.

Connect with our VMS experts to experience our technology and put APRU to work for you!