Frequently Asked Questions

How do I get started?

  1. Contact APRU | The initial conversation is used to determine the timeline. The communications plan will drive all of the other timeline elements.

  2. Gather Data | Current contractor and vendor data is loaded into the system and is used as the baseline for program launch. Defining current process and internal requirements are a component of this step.

  3. Communicate and Train | This clear and well-defined communication to internal managers, contractors, and vendors puts the program in motion. There are a variety of training options (both live and web-based) that are used to deliver the new program.

  4. "Go Live" | The initial goal is to implement a non-intrusive program to provide visibility and standard processes. It is not complicated even in the most complex environments.

  5. On-going Program Improvement | After the initial normalization period, best practices and program efficiencies rule the day. It is nearly impossible to simultaneously normalize and fine-tune a program in the same step.

The Results | From start to finish, this process takes less than 60 days. Let us show you how... Give us a call.


Is my company large enough for VMS?

APRU's design makes it cost effective for any size company. In addition to no minimum requirements, there are no implementation or training fees. We can have you up and running within a couple of days. Vendor competitiveness will immediately contribute to lower rates.


Can I manage the program myself?

Yes – Although most of our clients utilize our Managed Services offering, APRU can be managed by client personnel. The key item in the decision to internally manage the program is if the client has existing staff in place. Our programs reduce your spend even when including personnel to manage the program.


Do I need to purchase any additional equipment to participate in the program?

No – APRU is a web-based application that only requires an internet browser for access. No software or any other system requirements are necessary.


Can I keep my vendors?

Yes – Most of our clients have valued relationships with vendors who understand their business and provide great candidates. During the implementation process, we will analyze your vendor pool to identify any gaps you may have and suggest options. On an on-going basis, your vendors will be reviewed in areas including responsiveness, competitiveness, quality, and performance. APRU gathers a variety of metrics used in this review which allows you to adjust your suppliers to meet your specific needs.


How much does this cost?

APRU’s fee is a component of the bill rate which means there are no fees to the client for the services.


Are there any other fees?

There are no additional fees for a typical implementation. Webinars and webcasts are routinely available at no additional cost to our clients. On-site training and system enhancements may be subject to additional fees upon mutual agreement.


If the vendors include the fee in the bill rate, doesn’t my bill rate go up?

That is a reasonable conclusion, but has never been proven to be the case. Market rate normalization and vendor competitiveness always results in lower overall rates. The overall savings across our clients programs have validated a 12% -15% reduction to the bottom line expenditure.


What kind of savings can I expect?

Clients without a formal management program will see an immediate savings of 12% – 15%. This savings is based on actual client experiences. The most significant area of savings is in the area of “Maverick” spend which is defined as spend in excess of current market rates. For example, if the market rate for a specific skill set is $65/hr., then all engagements of that skill set should be paid $65/hr. Without immediate visibility into your market rates, it is a certainty that you are paying higher rates. APRU’s key strength is visibility into all aspects of you contingent labor spend. Whether you manage the program or you take advantage of our Managed Services Program, you will immediately realize control, visibility, and savings.


What kinds of job types are secured through your system?

Due to the system flexibility and ease of implementation and configuration, APRU supports all sizes of companies, types of jobs, and geographically disbursed corporations. Clients can also configure their supplier base to focus on certain job classifications and geographies to maximize participation. This flexibility makes APRU economical for requirements of any type.


How do you manage multiple locations?

APRU controls and engages vendors by the skill sets they supply and the geographies they cover. This means that hiring managers at every location can have their own set of suppliers. While each location will have vendors who specialize in that location’s criteria, the client benefits in a centralized contracts management and rate stabilization program. Across the board, this increases productivity, reduces spend, and minimizes risk.


Are you used internationally?

Yes – APRU is used globally in a wide variety of time-based as well as fixed bid / project based engagements. This gives our clients maximum flexibility and unlimited growth options.


Do you accommodate “fixed bid” projects?

Yes – Fixed bid or project based engagements are controlled by milestones rather than time. In these cases, the client is paying the vendor based on the completion of a segment of a project or a unit of time. In all cases, the payment is independent of the number of hours worked or the number of resources required to complete the milestone.


How do you help me minimize risk?

Corporate risk can be categorized in a number of areas and all can present a significant impact to a corporation’s viability. A few examples are:

  1. Contractor Classification | Contractors will at times attempt to classify themselves as a corporation. Without proper state and federal documentation, misclassification will result in client fines and penalties.

  2. Certificates | Certificates, like insurance, expire and need the continuous monitoring that is provided in APRU.

  3. Certifications | Minority, disabled, and/or veteran-owned suppliers are annually certified and centralized in APRU.

  4. Co-employment | Controlling and maintaining a proper client / contractor relationship is key to minimizing co-employment risks.

  5. Non-employment Agreements | These specific agreements define the client / contractor relationship and are stored in APRU.

  6. Length of Stay | One key element that defines co-employment is length of stay which is controlled and reported through APRU.

Connect with our VMS experts to experience our technology and put APRU to work for you!

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Minneapolis, Minnesota    |     (651) 772-9225    |

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